Accounting Manager

Geneva, Switzerland
[Closing date: 27 November 2015]


The context and the position:

The Drugs for Neglected Diseases initiative (DNDi) was established in 2003 in Geneva, Switzerland, by six Founding partners (www.dndi.org). It is a collaborative, patient-needs driven, non-profit drug research and development (R&D) organization that is developing new treatments for neglected diseases (sleeping sickness (human African trypanosomiasis), Chagas disease, leishmaniasis, filarial infections, malaria, Filarial diseases and pediatric HIV) that afflict millions of the world’s poorest people. DNDi‘s mission is to improve the quality of life and the health of people suffering from neglected diseases by using an alternative model for developing drugs and by ensuring equitable, affordable access to new and field-relevant health tools. As part of its new strategy for the period 2013-2023, DNDi adopted a “dynamic portfolio” approach enabling to address new disease areas (Hepatitis C) with a revised set of operating model.

DNDi started with 4 people and a budget of € 4Million. After 12 years of sustained growth, the organization is now working across 9 offices (Geneva, Rio, Kinshasa, Nairobi, New Delhi and Patna (India), Penang (Malaysia), Tokyo and New York) and employs 150 FTEs core staff (~50% in Geneva) with a budget of €40 Million (2015)

The 2016 budget is estimated at €50 Million with an expected yearly growth of 5% for the period 2015-2023.

The Finance department in Geneva is a team of 6 persons and there are one to three people involved in finance activities in each regional office.

Position Objectives:

The Accounting Manager (AM) is a key member of the team and S/he is responsible of DNDi accounts. S/he will achieve the annual closing of DNDi’s accounts. The AM will notably be responsible for the tasks described below.

Specific job responsibilities:

  • Coordinate and control accounts at Headquarter, supervise bookkeeping, check and validate monthly reconciliations of petty cash, banks and credit cards in Navision. Ensure expenses are compliant with policies
  • Participate at the development of workflow to reduce administrative burden: Migration to a new version of the software , proposed development of integrated tools in the software …
  • Responsible to supervise the Regional offices bookkeeping.
  • Coordinate and control finance activities of 3 regional offices: Kinshasa, New York et  Japan: provide support, review monthly accounting, conduct internal audit if necessary, organize year-end bookkeeping works and preparation for the local audit
  • Supervise and support the Finance Officer and the Finance Assistant
  • Coordinate the closing of the annual accounts and prepare audit documentation
  • Participate in building the annual Finance action plan and ensure timely implementation

Specific tasks:

Closing of the Annual Accounts:

In charge of the annual accounts closing with the support of the accounting team, under the supervision of the Finance and Planning Director, notably:

  • Ensure annual closing of suppliers (reconciling* and closing* suppliers accounts) – respect cut-off
  • Accruals: ensure accruals are correctly accounted for. Follow-up to make sure accruals are settled within the following year
  • Reconcile current accounts (bank, cash, advances, liquidities on stand-by, exchange on stand-by, combi-inter DNDI accounts)
  • Reconcile Prepaid – account for expenses in the appropriate year
  • Reconcile Receivables
  • Prepare letters to all banks (including ROs banks) to request the confirmation of relationship
  • Collect information regarding the stocks of drugs and account for it
  • Prepare the claim for withholding tax
  • Make sure all inventories are up-to-date
  • Perform coherence tests,
  • Control of processes,
  • Supervise management of petty cash (including weekly inventories) and management of the safe (need forecast and withdrawal at the bank)
  • Preparation of all the documents for the Audit, key interlocutor with auditors for accounting activities
  • Support the Finance and Planning Director for the preparation of the Annual Report
  • Closure of fiscal year in Navision (HQ+ROs)

(* = operation related to the ERP: Microsoft Dynamics NAV (Navision))

Specific accounting tasks:  

  • Control and validate* bank accounts and cashboxes (CHF, EUR, USD, GBP) reconciliations as well as credit cards entries
  • Supervise management of petty cash (including weekly inventories) and management of the safe (need forecasts and withdrawals at the bank)
  • Check, control and validate* monthly bookkeeping from 3 Regional offices (Kinshasa and New-York, Tokyo)
  • Control and validate* invoices and expenses notes;
  • Process the allocation of the “shared” expenses
  • Lettrage
  • Ensure efficiency and accuracy of the accounting activities; control, follow-up, investigation with suppliers, consistency of payments versus invoices, control of invoices, respect contractual specificities and deadlines

(* = operation related to the ERP: Microsoft Dynamics NAV (Navision))

Office management:

  • Responsible of Finance archives. Ensure they are properly recorded and retrievable
  • Prepare new folders
  • Support the maintenance and update of the Internal Control System (ICS) policies and procedure for Finance activities

Internal control:

Main interactions: 

  • Internally: S/he will report to the Finance and Planning Director. Frequent interactions with other departments are required, notably Research & Development, Advocacy & Communication, Fundraising and Regional office’s colleagues (Internal stake holder)
  • Externally: As appropriate liaise with authorities to comply with Swiss regulation (Fiscal Administration + Autorité de Suveillance des Fondations)

Qualifications / Person specifications:

  • CFC d’employée de commerce with a very strong accounting background or Brevet fédéral de comptabilité or diploma considered equivalent
  • Bachelor or Master in accounting /Finance
  • Knowledge of Swiss Gaap
  • Experiences in multi currencies and analytical accounting of at least 10 years in a medium-sized company or organization
  • Strong experience in yearly accounting closure and audit process
    • Experience working in international environment and with people from different cultural backgrounds;
    • Experience in non-profit environment is an asset
    • Good knowledge of French and English
    • Knowledge of the ERP Microsoft Dynamics NAV (Navision) is an asset
    • Rigorous, systematic, well organized with full attention to detail,
    • Autonomous Capable of respecting deadlines
    • Good knowledge of IT tools and excellent skills in Excel
    • Willingness and ability to travel at least once a year in one of the DNDi Regional office
    • Commitment to the mission of DNDi
    • Good team spirit

Experience:

  • Experiences in multi currencies and analytical accounting of at least 5 years in a medium-sized company or organization
  • Strong experience in yearly accounting closure and audit process
    • Experience working in international environment and with people from different cultural backgrounds;
  • Experience in non-profit environment is an asset

Knowledge:

  • Good knowledge of French and English
  • Knowledge of the ERP Microsoft Dynamics NAV (Navision) is an asset
  • Rigorous, systematic, well organized with full attention to detail,
  • Autonomous Capable of respecting deadlines
  • Good knowledge of IT tools and excellent skills in Excel
  • Willingness and ability to travel at least once a year in one of the DNDi regional offices
  • Commitment to the mission of DNDi
    • Good team spirit

To apply

Please send via email only a letter explaining why you are applying for this post and an up-to-date copy of your CV/resume to hr@dndi.org.

For the full position description and additional information about DNDi please visit our website at www.dndi.org

 

Accepting applications until 27th November 2015

Only shortlisted candidates will be contacted