GARDP – Team Assistant

Geneva, Switzerland
[Closing date: 23 October 2016]

 

Background

WHO and the Drugs for Neglected Diseases initiative have collaborated over the past two years on the creation of a Global Antibiotic Research and Development Partnership, a not for profit research and development organization, to develop new antibiotic treatments addressing antimicrobial resistance and to promote their responsible use for optimal conservation, while ensuring equitable access for all. DNDi has agreed to facilitate the set up and hosting of the partnership and provide the scientific environment, necessary personnel and infrastructure to ensure an effective incubation period. GARDP will work closely with all stakeholders in the field of antibiotic research and development (R&D) – including pharmaceutical and biotechnology companies, startups, other product development partnerships, academia, civil society, and health authorities – from countries of all income levels to develop new antibiotic treatments, with the aim of becoming an independent organization within a period of two years. Ultimately, GARDP will:

  • address global public health, with a particular awareness for needs of low- and middle-income countries, targeting products that industry will not develop due to lack of profitability;
  • pilot the use of alternative incentive models that support conservation of and access to new antibiotics based on DNDi’s experience in implementing alternative R&D models for neglected diseases;
  • ensure that new antibiotics are affordable to all.

 

General Objective

Provide administrative support with high level of quality in the activities such as setting up and maintaining a GARDP outlook calendar and assisting with administrative affairs for the team, procuring actively and updating contacts in the database; organizing logistics for meetings and events; preparing documentation; supporting the work of the DNDi Travel Manager for GARDP activities; and researching and tracking a list of key external events.

 

Responsibilities

1 – Administrative support

  • Set up a general GARDP outlook calendar for the team and DNDi in general to access.
  • Update appointment calendars and schedule meetings/appointments, guaranteeing the correct use of the meeting rooms and equipment.
  • Proactively seek out and update regularly the GARDP section of the database.
  • Prepare and collate documentation when necessary.
  • Ensure procurement of any required office supplies, external couriers, visiting cards, mailings, etc.

 

2 – Meetings

  • Assist in the planning, execution, and follow up of key meetings and events.
  • Coordinate all logistics for expert meetings, scientific advisory meetings, and other exploratory visits to partner countries (booking of space; provision of food; prepare formal invitations; prepare documentation; run powerpoint presentations; set up VCs where necessary; assist DNDi Travel Manager in hotel and flight coordination.
  • Assist in researching ongoing external meetings.
  • Assist in preparation of PowerPoint presentations.

 

3 – Coordinating travel and travel arrangement

  • Booking flights and hotel, ensuring DNDi policies and guidelines for travel are followed
  • Preparing travel document packs and travel documentation
  • Processing travel related invoices for the GARDP team.

 

Qualifications

  • Experience as an Assistant, ideally in an international/NGO context
  • CFC or equivalent
  • International background with fluency in spoken and written French and English
  • Minimum 3 years’ experience providing support at a high level
  • Knowledge of standard office administrative practices and procedures
  • Good practice with usual software (Word, Excel, PowerPoint, MS Project)

 

To Apply

  • Deadline for application: Accepting applications until October 23rd, 2016.
  • Only shortlisted candidates will be contacted.

 

For more information on GARDP: dndi.org/GARDP