HR Admin & Payroll Manager

Geneva, Switzerland

[Closing date: 2 March 2016]

Position Objective

The HR Admin & Payroll Manager will perform administrative & HR functions for all of the departments of DNDi. These functions include human resource and administration activities. The HR Admin & Payroll Manager will report directly to the Head of HR and will replace him/her and the HR Coordinator when they are absent.

Specific Job Responsibilities

Perform administrative HR functions (80%)

  • Ensure the monthly & yearly payroll,
  • Manage all insurances (AVS, LPP, LAA, LAAC) for DNDi employees ,
  • Ensure the administrative registration of the new comers in DNDi (AVS, LPP etc…)
  • Entry point in DNDi for contact with insurance brokers (for all accident declaration etc.).
  • Organize the administration departure of employees leaving DNDi (salary certificate, family allocation cancellation etc.)
  • Manage HR daily administration (statistic etc.),
  • Management of pension contributions and other Swiss benefits
  • Ensure all follow up of insurance declaration (accident, sick leave, travel insurance etc.)
  • Process salary advances when applicable
  • Oversee the HR update and the salary staff statement with Regional offices (for employees and consultants),
  • Ensure the follow up of Consultants contracts and RO
  • Update the HR database on Navision
  • Train of local HR staff on specific payroll/ benefits related matters
  • Identify risks and ensure appropriate controls are in place and existing controls are respected and ensure overall compliance
  • Keep track of latest developments in social security, employment and tax laws and benefits
  • Complete involvement in all year-end activities in country’s payroll including all statutory requirements
  • Liaise with local HR Teams/ Senior Management for a streamlined process regarding monthly payroll closing and approval
  • Assist and support the Head of HR for all issues related to HR (job description, contracts etc),
  • Supervise the HR Coordinator


Accountancy (20%)

  • Follow up and collect of employees time sheet (Monthly and Quarterly),
  • Manage as per Finance Department and donors request the split of project/donator codes in the payroll
  • Follow up of accounts linked to salary management
  • Support the Finance team for the preparation of the audit regarding the payroll accounts and answers to auditors questions
  • Follow up and check the consultancy account/with the consultancy list
  • Supervise HR salary audit in ROs twice a year.
  • Insure the implementation of the Navision Swiss salary upgraded (Every year specifics upgrade for Swiss Salary and every 4 years for the global Navision upgrade)
  • Provide updated and accurate HR information for the annual report



  • Deadlines and detail oriented
  • Team player and able to independently establish working relationships with internal/external parties
  • Knowledge of Swiss Payroll (Canton Geneva specifically) and some other European countries
  • Knowledge of general HR and payroll processes
  • Pro-active approach towards continuous improvement of payroll processes.
  • Excellent planning/ analytical and organizational skills and ability to multi task
  • Able to treat confidential information accordingly.
  • Thorough sense of organisation and rigour,



  • Fluent in English/ French knowledge of German is a plus
  • Minimum of 7 to 10 years of experience in similar position(s) with Swiss Benefits administration
  • Experience with NAVISION and Swiss salary
  • Valuable accounting training or degree (CFC in Finance, HR),
  • International background would be appreciated,
  • Full-time position based in Geneva.


To apply

Please send via email only a letter explaining why you are applying for this post and an up-to-date copy of your CV/resume to . Please indicate in the subject line of your email: HR Admin & Payroll Manager

For the full position description and additional information about DNDi please visit our website at


Accepting applications until 2nd March 2016.

Only shortlisted candidates will be contacted.