Senior Finance Officer

Geneva, Switzerland

[Closing date: 23 July 2016]

The context and the position

The Drugs for Neglected Diseases initiative (DNDi) was established in 2003 in Geneva, Switzerland, by six Founding partners. It is a collaborative, patient-needs driven, non-profit drug research and development (R&D) organization that is developing new treatments for neglected diseases (sleeping sickness (human African trypanosomiasis), Chagas disease, leishmaniasis, filarial infections, malaria, Filarial diseases and pediatric HIV) that afflict millions of the world’s poorest people. DNDi‘s mission is to improve the quality of life and the health of people suffering from neglected diseases by using an alternative model for developing drugs and by ensuring equitable, affordable access to new and field-relevant health tools. As part of its new strategy for the period 2013-2023, DNDi adopted a “dynamic portfolio” approach enabling to address new disease areas (Hepatitis C) with a revised set of operating model.

DNDi started with 4 people and a budget of €4 Million. After 12 years of sustained growth, the organization is now working across 9 offices (Geneva, Rio, Kinshasa, Nairobi, New Delhi and Patna (India), Kuala Lumpur, Tokyo and New York) and employs 160 FTEs core staff (~50% in Geneva) with a budget of €43 Million (2015)

The 2016 budget is estimated at €50 Million with an expected yearly growth of 5% for the period 2016-2023.

The Finance department in Geneva is a team of six persons and there are one-to-three people involved in finance activities in each regional office. Total full time equivalents (FTEs) involved in finance is estimated at 12 FTEs.

This is a new position, full time, undetermined duration.

Position objectives

The Senior Finance Officer is a key member of the team and S/he is responsible for donors reporting. S/he will manage some of the donor proposals and reports as well as the specific contract requirements. The Senior Finance Officer will notably be responsible for the tasks described below.

 

Specific job responsibilities

  • Coordinate and control the financial information in proposals DNDi donors in collaboration with the R&D and Fundraising teams
  • Produce/prepare intermediate and final financial reports for submission to donors  in collaboration with R&D and Fundraising teams
  • Review all donors contract and share with the finance team the key elements of the donor’s requirement before signature. Prepare an ID card for each donor. Review and check donor contracts (financial sections).
  • Ensure compliance with the rules and regulations administered by the donors.
  • Responsible to insure DNDi reporting to donors is compliant with the contract legal requirement, procurement process, and also financial requirement such as VAT, timesheet, etc.
  • Allocate grants to DNDi’s activities as per donor requirements and organizational needs.
  • Insure the preparation, the documentation and the follow-up of the donors’ specific external audits
  • Prepare donor contribution payment requests and follow-up of the donors’ payments delayed with the fundraising team
  • Support the Senior Finance and Controlling Manager
  • Liaise on a regular basis with the fundraising team to update the finance team on the priorities.
  • Participate at the development of workflow and monitoring tools between Fundraising team and finance team to reduce administrative burden.
  • Liaise with financial staff in partner organizations and donors organizations including meeting with donor representatives

 

Additional tasks:

Support the Closing of the Annual Accounts:

  • Liaise with Fundraising Team to prepare yearly external audit to support the Finance and Planning Director
  • Reconcile receivables accounts (donors)
  • Perform coherence tests
  • Control of processes

Office management:

  • Responsible for donor archives. Ensure they are properly recorded and retrievable.

Internal control:

  • Support the maintenance and update of the Internal Control System (ICS) policies and procedure for Finance activities related to reporting to donors.

 

Main interactions

  • Internally: S/he will report to the Senior Finance and Controlling Manager. Frequent interactions with other departments are required, notably Research & Development, Advocacy & Communication, Fundraising and Regional office’s colleagues (Internal stake holder)
  • Externally: liaise with donors as appropriate

 

Person specifications:

Qualifications

  • Bachelor or Master in Finance/Accounting
  • CFC d’employée de commerce or Brevet fédéral de comptabilité or diploma considered equivalent is a plus

Experiences

  • Experiences in multi currencies and analytical accounting of at least 5 years in a medium-sized company or organization
  • Strong experience in reporting to donors. Experience with USAID and EU is a plus
  • Experience working in international environment and with people from different cultural backgrounds;
  • Experience in non-profit environment is an asset

Knowledge

  • Good knowledge of French and English
  • Knowledge of the ERP Microsoft Dynamics NAV (Navision) is an asset
  • Rigorous, systematic, well organized with full attention to detail,
  • Autonomous Capable of respecting deadlines
  • Good knowledge of IT tools and excellent skills in Excel
  • Commitment to the mission of DNDi
  • Good team spirit

 

To apply:

  • For additional information about DNDi please visit our website at www.dndi.org.
  • Accepting applications until 23rd July 2016.
  • Only shortlisted candidates will be contacted.