Finance Officer – 10 months contract

Geneva, Switzerland
[Closing date: 21 October
 2018]                                                     

 

Drugs for Neglected Diseases initiative (DNDi) is a collaborative, patients’ needs-driven, non-profit drug research and development (R&D) organization that is developing new treatments for Neglected Diseases. (www.dndi.org)

The Operations Department was created in 2011 to help the Executive Director focus on strategic activities. It coordinates DNDi infrastructure globally (finance, operational and strategic planning, human resources, information systems and technology, legal structuring, risk management and organizational development) and supports decision-making and flows of information across the organization. It also provides oversight to business development and legal activities and liaison offices.

 

Purpose of the position

The Finance Officer will be a key person responsible for Accounts Payables in Geneva. S/he will ensure that daily finance and accounting activities are maintained with a high-quality standard and that invoices are registered in the ERP system and paid on a timely basis. S/he will contribute to the closing of accounts and preparation of the annual statutory and donor audits. S/he will also be in charge of the preparation of bank reconciliations and other accounting activities as the need may arise. This is a short-term position for 10 months at 100% (maternity leave replacement).

 

Specific job responsibilities

Accounts Payable

  • Receive and verify invoices (bank details in accordance with ISO, existence of contract, in line with the budget, request removal of VAT), stamp the invoices with the date, GL account and enter the invoice data in Navision on a daily basis
  • Distribute invoices to budget managers or/and holders for validation and project codes and ensure invoices are returned promptly duly signed according to the signature policy
  • Follow-up on pending invoices with the budget managers or/and holders
  • Transmit coded and signed invoices to the Accounting Manager for validation in Navision
  • Prepare payments (see payments below)

Payments

  • Prepare ISO files based on open invoices in Navision
  • Import ISO files into UBS e-banking
  • Prepare manual payments in UBS e-banking (only transfers to regional offices, advances to partners, and some advances to suppliers based on proforma)
  • Prepare payments via INTL Global Currency for transfers in exotic currencies (e.g. INR, GNF, KES, THB, BRL, MYR)
  • Prepare any other transfers to replenish DNDi accounts as requested by the Finance and Planning Director
  • Respond to ad-hoc requests from employees and suppliers related to payments
  • Send confirmations of payment upon request
  • Follow up and investigate with the bank if payments are returned
  • Check the execution of payments in UBS and validate payments in Navision
  • Stamp paid invoices with the date of payment
  • Filing of invoices by alphabetical order and other accounting documents after payment

Bank reconciliations

  • Receive bank statements, number each transaction and attach the corresponding documentation
  • Book the missing entries (all except ISO files already booked throughout the month) in the bank journal in Navision and control balance in Navision vs bank statement
  • Generate the bank reconciliation in the bank module and transfer the file to the Accounting Manager for validation

Participation in the annual closing of DNDi’s accounts

  • Active support in the mid-year closing and year-end closing based on the task list provided
  • Reconciliation of balance sheet accounts as per closing task list

Support to Regional Offices

  • Provide support and training to the local finance key person
  • Ensure the monthly accountancy is received on time (by the 15th of the month)
  • Control its accuracy and consistency with the organization’s SOPs

Other tasks

  • S/he may be involved in other tasks or projects when needed (e.g. implementation of various IT tools, support in the update of the ICS)

 

Job requirements

Skills and attributes

  • Ability to use initiative, prioritize, multi-task, and work well under pressure to meet deadlines
  • Clear and systematic thinking that demonstrates good judgment and problem solving competencies
  • Very good communication skills in multicultural, multi-lingual environments
  • Ability to work effectively as part of a multicultural team
  • Well organized and structured
  • Very good analytical skills
  • Ability to contribute to the project delivery under minimum supervision
  • Ability to manage small projects if delegated by upper levels with supervision
  • Ability to supervise an Intern or Apprentice

Finance technical skills

  • Knowledge of ERP Microsoft Dynamics NAV (Navision) is an asset
  • Swiss GAAP knowledge is a considerable plus

Experience

  • Minimum of 3 years’ experience with graduate degree, at least one year with post graduate degree
  • Proven ability to work effectively in a team environment and matrix structure
  • Experience with multiple currencies and analytical accounting
  • Experience of working in public and private sector is highly desirable

Education

  • Graduate or post graduate degree

Other requirements

  • Fluency in English
  • Proficiency in local languages desirable
  • Very good knowledge of Microsoft Suite

 

Reporting line

  • S/he reports to the Accounting Manager
  • Contributing manager: Finance and Planning Director

 

Other information

  • Status: full time – temporary role: 10 months’ contract (maternity leave replacement)
  • Starting date: 1 December 2018

 

To apply

  • Please submit your application using the online form
  • Deadline for application: Accepting applications until 21 October 2018
  • Only shortlisted candidates will be contacted