Finance Manager

Nairobi, Kenya
[Closing date: 18 April 2018]                                                                    

 

Established in 2003, the Drugs for Neglected Diseases initiative (DNDi) is a not-for-profit research and development (R&D) organization that develops new, improved, and affordable medicines for deadly neglected diseases that afflict millions of the world’s poorest people.

DNDi focuses on discovering and developing treatments for sleeping sickness (human African trypanosomiasis), Chagas disease, leishmaniasis, filarial infections, paediatric HIV, mycetoma, and hepatitis C. Since its inception, DNDi has developed seven new treatments for neglected patients for malaria, sleeping sickness, visceral leishmaniasis, Chagas disease, paediatric HIV with several new drug candidates in the R&D pipeline including two for sleeping sickness. Our objective is to deliver 16 to 18 new treatments by 2023, ensure equitable access to these treatments, and build a robust pipeline of new drug candidates.

DNDi Africa was established in 2003 in Nairobi to ensure connection with our founding partner KEMRI and support clinical development programmes. This DNDi regional office conducts R&D projects in the Eastern Africa region (esp. Kenya, Uganda, Sudan, Ethiopia, Tanzania), including clinical activities and data management for clinical trials for treatments for leishmaniasis, paediatric HIV, mycetoma, and others. It also leads capacity strengthening initiatives through multi-country research platforms with the objective to ensure sustainable R&D capacities for DNDi projects. The team has grown to approx. 30 people today. As part of the global strategy, DNDi is further empowering its regional teams to ensure a coherent regional development across disease areas and activities, while reinforcing coherence among disease clusters.

 

Purpose of the position

To support the Regional Operations Leader (ROL) in implementing the financial management strategy of the DNDi Africa Regional Office (DNDi ARO), including cash, budget, financial reports, and accounts management to ensure effective and efficient delivery of financial support to the office operations, the LEAP Platform projects, and the clinical trials DNDi is undertaking in the region.

 

Specific job responsibilities

Internal Control System (ICS)

Ensure the ICS for financial management is adhered to by all:

  • Oversee the implementation of all finance SOPs and continuously training staff members on the requirements of the procedures
  • Review finance SOPs and proposing amendments where applicable
  • Act as the internal auditor for DNDi ARO by reviewing all purchase and payment documentation for consistency and alignment with approved budgets and set procedures

Budget management

Ensure that the financial operations are in line with the approved annual budgets and in compliance with both DNDi and donor financial requirements:

  • Participation in the budgeting process for DNDi ARO activities
  • Understand project plans developed for each project and ensure budget of the  activities implemented  are realistic, ensure the ARO teams understand and control the budget and are accountable of their expenditure against the budget
  • Timely and accurate monthly budget follow up with proper analysis of expenditure levels and providing reports to the ROL and respective budget holders
  • Control the commitment of expenditure of the DNDi ARO
  • Develop appropriate budget dashboard(s) to ease decision-making and arbitrations for ARO senior management
  • Define, implement, and monitor finance key performance indicators (KPIs) to identify the achievements projects implemented in ARO, as defined by the annual Action Plan
  • Support team members to measure potential impact of projects risks and document the cost of mitigation measures

Resource management and fundraising

  • Participate in the development of budgets for project proposals for various donors
  • Support the Finance team and Fundraising team to produce/prepare intermediate and final financial reports/donor reports
  • Coordinate financial discussions with partners/suppliers to ensure the best set-up is in place to support the teams to deliver as per plans

Partnership management

Ensure that project partners produce their budget and respective financial reports on a timely basis through implementation of partner Good Financial Practice (GFP):

  • Review of budgets submitted by DNDi partners
  • Conduct survey and compliance visits to partners including organizing pre-contract  assessments if needed, budget and cost analysis
  • Implement audit tool kit which will provide periodic reports to help identify problems that partners  are encountering in implementing their contract and identify needed technical assistance
  • Oversee required reporting for partners
  • Provide partners technical assistance on one to one basis and in workshops/training

Treasury management

Ensure availability and proper utilization of funds for DNDi Africa operations:

  • Prepare periodic cash flow forecasts and requesting for funds from HQ
  • Manage the banking and cash activities, ensuring periodic and frequent reconciliations and checks on balances
  • Under the direction of the ROL, to distribute funds to various project activities to ensure continuity of activities

Accounts management

Ensure production of accurate, complete, and timely accounts on a monthly basis in compliance with DNDi internal accounting principles:

  • Check, correct, and validate monthly accounts in Navision within the stipulated timelines
  • Carry out the necessary accounting controls such as quality of accounts, completeness of accounting documentation, reviewing of payable accounts, etc.
  • Participate in the mid-year and end-year closure of accounts for Nairobi office according to DNDi accounting principles

Financial Audits

  • Participate in all financial audits of DNDi ARO taking lead in providing the external auditors with the required information necessary for the audits and ensuring that the timelines for the audit are met

Other

  • Participate in efforts geared towards improving the effectiveness and efficiency of operations in accordance with the policies and procedures as laid down in the organization’s Quality Documents
  • Perform other duties as may be assigned.

 

Job requirements

Skills and Attributes

  • Strong ability to use initiative, prioritize, multi-task, and work well under pressure to meet deadlines
  • Clear and systematic thinking that demonstrates good judgment and problem solving competencies
  • Strong communication skills in multicultural, multi-lingual environments
  • Strong ability to work effectively as part of a multicultural team
  • Well organized and structured
  • Strong analytical skills
  • Strong ability to provide high level support in project/programme delivery
  • Strong ability to manage medium/large projects with budget management
  • Strategic thinking and leadership abilities as defined in the Leadership competency model
  • Strong management, negotiation, and advocacy skills
  • Has autonomy for taking actions and decisions
  • Strong ability to interact with external stakeholders
  • Lead and motivate a small team for optimum performance, supervising junior staff

Experience

  • Minimum 6 years’ relevant experience in which at least 4 years at Senior Officer level
  • Proven ability to work effectively in a team environment and matrix structure
  • Proven ability to supervise junior staff in Finance Department
  • Working experience with accounting software like Navision
  • IT Knowledge especially in MS Office applications (Excel & Word)
  • Thorough sense of organization and rigor, with good communication skills
  • Past experience in NGO is a plus

Education

  • Master’s degree or equivalent
  • CPA (K) or equivalent

 

To apply

  • Deadline for application: Accepting applications until 18 April 2018
  • Only shortlisted candidates will be contacted.