[Closing date: 11 March 2018]
Established in 2003, the Drugs for Neglected Diseases initiative (DNDi) is a not-for-profit research and development (R&D) organization that develops new, improved, and affordable medicines for deadly neglected diseases that afflict millions of the world’s poorest people.
DNDi focuses on discovering and developing treatments for sleeping sickness (human African trypanosomiasis), Chagas disease, leishmaniasis, filarial infections, paediatric HIV, mycetoma, and hepatitis C. In 2016, in collaboration with the World Health Organization, DNDi launched the Global Antibiotic Research and Development Partnership, a not-for-profit research and development organization to develop new antibiotic treatments addressing antimicrobial resistance and to promote their responsible use for optimal conservation, while ensuring equitable access for all.
Since its inception, DNDi has developed seven new treatments for neglected patients for malaria, sleeping sickness, visceral leishmaniasis, Chagas disease, paediatric HIV with several new drug candidates in the R&D pipeline including two for sleeping sickness. Our objective is to deliver 16 to 18 new treatments by 2023, ensure equitable access to these treatments, and build a robust pipeline of new drug candidates.
The HIV/HCV team aims to develop solid first-line “4-in-1” fixed-dose combinations using the World Health Organization (WHO) recommended treatment regimen for HIV positive infants and young children. To address Hepatitis C patients’ needs, the team’s objective is to develop an affordable public health tool using direct-acting antivirals (DAAs).
Purpose of the position
S/he provides administrative support with high level of quality in activities such as setting up and maintaining a HIV/HCV outlook calendar and assisting with administrative affairs for the team, procuring actively and updating contacts in the database, organizing logistics for meetings and events, preparing documentation, supporting the work of the DNDi Travel Manager for HIV/HCV activities, and researching and tracking a list of key external events. Part of the role will be to act as an administrative assistant to the HIV/HCV Director, though significant time is to be allocated to support the HIV/HCV team.
Specific job responsibilities
Administrative support for the HIV/HCV Director and team
- Provide direct administrative support to the HIV/HCV Director, including for organizing his/ her scheduling and calendar, appointments, travel, and logistics
- Set up a general HIV/HCV outlook calendar for the team and DNDi in general to access
- Update appointment calendars and schedule meetings/appointments, guaranteeing the correct use of the meeting rooms and equipment
- Proactively seek out and update regularly the HIV/HCV section of the database (SharePoint)
- Prepare and collate documentation when necessary
- Ensure procurement of any required office supplies, external couriers, visiting cards, mailings, etc.
Manage meetings for the HIV/HCV team
- Assist in the planning, execution, and follow up of key meetings and events
- Coordinate all logistics for expert meetings, scientific advisory meetings, and other exploratory visits to partner countries (booking of space, provision of food, prepare formal invitations, prepare documentation, run PowerPoint presentations, set up VCs where necessary, assist DNDi Travel Manager in hotel and flight coordination)
- Assist in preparation of PowerPoint presentations
Coordinate travel and travel arrangement for the HIV/HCV Team
- Booking flights and hotel, ensuring DNDi policies and guidelines for travel are followed
- Preparing travel document packs and travel documentation
- Processing travel related invoices
Skills and attributes
- Ability to use initiative, prioritize, multi-task, and work well under pressure to meet deadlines
- Clear and systematic thinking that demonstrates good judgment and problem-solving competencies
- Good communication skills in multicultural, multi-lingual environments
- Ability to work effectively as part of a multicultural team
- Well organized and structured
- Good analytical skills
- Ability to contribute to the project delivery under supervision
- Ability to manage small projects if delegated by upper levels with close supervision
- Ability to supervise an Intern or Apprentice
- Understanding of records management best practices
- Over 3 years’ relevant experience
- Proven ability to work effectively in a team environment and matrix structure
- Experience of working in public and private sector is highly desirable
- Graduate university degree, Bachelor degree
- Fluency in English
- Good knowledge of Microsoft Suite
- Willing to work part time: 80%
- S/he reports to the Director of Paediatric HIV/HCV Initiative
- Works with HIV/HCV team, and extended team members linked to the activity of the initiative
- Status: part time 80% – permanent role
- Deadline for application: Accepting applications until 11 March 2018
- Only shortlisted candidates will be contacted.