Procurement Senior Manager

Geneva, Switzerland
[Closing date: 28 February 2018]
                                                                 

    

Drugs for Neglected Diseases initiative (DNDi) is a collaborative, patients’ needs-driven, non-profit drug research and development (R&D) organization that is developing new treatments for Neglected Diseases (www.dndi.org).

The Operations Department was created in 2011 to help the Executive Director focus on strategic activities. It coordinates DNDi‘s infrastructure globally (finance, operational and strategic planning, human resources, information systems and technology, legal structuring, risk management and organisational development) and supports decision-making and flows of information across the organisation. It also provides oversight to business development and legal activities and liaison offices.

 

Purpose of the position

The Procurement Senior Manager defines the outsourcing strategy within DNDi/ Diseases Initiatives per R&D Action Plans in close collaboration with project leaders/disease leaders to ensure compliance with our Procurement Policy.

S/he creates and fosters long-term relationships with internal/external stakeholders to position Procurement function as a key business partner for R&D teams to deliver DNDi projects/programmes.

 

Specific job responsibilities

Purchasing

  • Be responsible for planning, organizing, directing, and managing the purchasing activities, policies and strategies for projects under her/his responsibilities
  • Lead the evaluation of competitive offerings to determine the overall best offer for a product or service. Implement best “value for money” and “total cost of ownership” approach for selection
  • Develop and implement outsourcing strategies and plans per disease and categories of expenditure. Identify outsourcing needs and build appropriate procurement yearly forecasts
  • Understand key cost drivers of various spend categories all along DNDi value chain (Discovery, Pre-clinical, Clinical, IT, Travels, etc.)
  • Manage all aspects of the strategic sourcing process (RFX): from industry analysis, needs identification, RFX creation, negotiation, contracting and monitoring of supplier’s performance
  • Strengthen suppliers relationship management
  • Implement continuous improvement tools and processes (templates, procurement data base and KPIs)
  • Establish supplier evaluation practices and metrics to monitor performance
  • Source new providers, identify new mechanisms to manage the increasing outsourcing demand
  • Support regional offices on procurement matters

Relationship

  • Work in close collaboration with DNDi Procurement Sr Manager and Legal team
  • Build strong relationship with internal stakeholders (Finance, Fundraising…) to position Procurement function as a key business partner to deliver DNDi projects/programmes
  • Work with a team that consists of R&D “customers” but also Legal and Finance colleagues
  • Establish/Develop Procurement reputation as global expert and represent interests on cross-functional & global project teams
  • Cultivate and maintain effective working relationships with internal stakeholders. Build and exhibit cross-functional influence skills across virtual and in-person teams across regions and culture

Compliance

  • Ensure adherence to DNDi procurement policy
  • Comply with DNDi global policies and procedures (Procurement, Finance/Accounting, etc.)
  • Understand/implement donors’ requirements
  • Develop/strengthen procurement processes and systems in place (Source 2 Pay process)
  • Master governance and control procedures to protect company assets and enable/support trust of stakeholders (donors, auditors)
  • Manage risks, internal and external
  • Review and assist in revising procurement practices to ensure their conformance with established laws (regional offices)

 

Job requirements

Experience

  • Over 8 years in Senior role
  • Proven ability to work effectively in a team environment and matrix structure
  • Experience of working in pharmaceutical or Biotech companies
  • Excellent knowledge of Drug Discovery/Development
  • Excellent knowledge of Clinical Research/Development

Skills and attributes

  • Very good understanding of Procurement principles and practices
  • Very strong ability to implement procurement processes within tight timelines
  • High level of client/ stakeholder orientation
  • Strong ability in decision making
  • Very strong ability to use initiative, prioritize, multi-task, and work well under pressure to meet deadlines
  • Very clear and systematic thinking that demonstrates strong judgment and problem-solving competencies
  • Very strong communication skills in multicultural, multi-lingual environments
  • Very strong ability to work effectively as part of a multicultural team
  • Very well organized and structured
  • Very strong analytical skills
  • Very strong ability to lead project delivery
  • Very strong ability to manage large size projects with budget management
  • Strong strategic thinking and leadership abilities
  • Very strong management, negotiation, and advocacy skills
  • Very strong ability to exercise high degree of independence to support programme delivery and explore new areas of activities
  • Very strong ability to interact with internal and external stakeholders
  • Lead and motivate a team for optimum performance, supervising junior staff

Education

  • Advanced post graduate degree or graduate degree with equivalent in experience to reach Master level

Other requirements

  • Fluency in English
  • Proficiency in local languages desirable
  • Very good knowledge of Microsoft Suite

 

Reporting line

  • S/he reports to the Business Development Director

 

Other information

  • Status: (Full time – Permanent role)  

 

To apply

  • Deadline for application: Accepting applications until 28 February 2018
  • Only shortlisted candidates will be contacted.