Account Manager (Part Time 80 – 100%)

Geneva, Switzerland 
[Closing date: 11 December
2019]

 

Drugs for Neglected Diseases initiative (DNDi) is a collaborative, patients’ needs-driven, non-profit drug research and development (R&D) organization that is developing new treatments for Neglected Diseases (www.dndi.org)

The Operations Department was created in 2011 to help the Executive Director focus on strategic activities. It coordinates DNDi infrastructure globally (finance, operational and strategic planning, human resources, information systems and technology, legal structuring, risk management and organizational development) and supports decision-making and flows of information across the organization. It also provides oversight to business development and legal activities and liaison offices.

 

Purpose of the position

S/he coordinates and controls accounts at Headquarter, supervises bookkeeping, checks and validates invoices and expense claims, monthly reconciliations of petty cash, banks, and credit cards in Navision. S/he ensures expenses are compliant with policies. S/he deals with monthly allocation of shared expenses, periodic review and reconciliation of Balance Sheet accounts. S/he contributes to the closing of the annual accounts and the annual statutory audit and various donor audits. S/he contribute to the soft mid-year closing of the accounts and participates in building the annual Finance Action Plan and ensures timely implementation.

 

Specific job responsibilities

Specific accounting tasks 

  • Control and validate in the ERP System (Navision) bank accounts and cashboxes (CHF, EUR, USD, GBP) reconciliations as well as credit cards entries
  • Supervise management of petty cash (including weekly inventories) and management of the safe (need forecasts and withdrawals at the bank)
  • Control and validate in the ERP System invoices and expenses notes and ensure the linkage to the respective Purchase Orders is correctly made (new process)
  • Back-up responsible for managing invoices and payments
  • Process the allocation of the “shared” expenses
  • Ensure efficiency and accuracy of the accounting activities; control, follow-up, investigation with suppliers, consistency of payments versus invoices, control of invoices, respect contractual specificities, and deadlines
  • Periodic review and reconciliation of balance sheet accounts

Annual filings with authorities

  • Submit tax declaration to fiscal cantonal authorities
  • Submit withholding tax claim-back report to fiscal federal authorities
  • Provide support related to the preparation of the annual report to the Swiss authorities (individual and consolidated accounts in EUR and CHF)

Mid-year and year-end closing of the annual accounts

Support the Senior Accounting Manager in the mid-year soft closing and year-end hard closing of accounts:

  • Ensure annual closing of suppliers (reconciling and closing suppliers accounts) – respect cut-off
  • Accruals: ensure accruals are correctly accounted for. Follow-up to make sure accruals are settled within the following year
  • Reconcile current accounts (bank, cash, advances, liquidities on stand-by, exchange on stand-by, combi-inter DNDi accounts)
  • Reconcile Prepaid – account for expenses in the appropriate year
  • Reconcile Receivables
  • Prepare letters to all banks (including ROs banks) to request the confirmation of relationship
  • Collect information regarding the stocks of drugs and account for it
  • Make sure all inventories are up-to-date

Office management

  • Responsible of Finance archives. Ensure they are properly recorded and retrievable
  • Prepare new folders

Internal control

  • Ensure the signature policy is updated monthly in SharePoint (new process)

 

Reporting line

  • S/he reports to the Senior Accounting Manager

 

Job requirements

Skills and attributes

  • Strong ability to use initiative, prioritize, multi-task, and work well under pressure to meet deadlines
  • Clear and systematic thinking that demonstrates good judgment and problem solving competencies
  • Strong communication skills in multicultural, multi-lingual environments
  • Strong ability to work effectively as part of a multicultural team
  • Well organized and structured
  • Strong analytical skills
  • Strong ability to provide high level support in project/programme delivery
  • Strong ability to manage medium/large projects with budget management
  • Strategic thinking and leadership abilities
  • Strong management, negotiation, and advocacy skills
  • Has autonomy for taking actions and decisions
  • Strong ability to interact with external stakeholders
  • Lead and motivate a small team for optimum performance, supervising junior staff

Technical skills

  • Good knowledge and strong experience with Swiss GAAP
  • Very good knowledge of excel
  • Experience with an ERP required (Navision desirable)

Experience

  • Minimum 6 years’ relevant experience in Senior Account position

Education

  • CA/CPA/Advanced post graduate degree or graduate degree with equivalent in experience to reach Master level in Financial Accounting or equivalent

Other requirements

  • Fluency in English
  • Proficiency in French desirable
  • Very good knowledge of Microsoft Suite

 

Other information

  • Status: part time 80% to 100% – permanent role

 

To apply

  • Please submit your application using the online form
  • Deadline for application: Accepting applications until 11 December 2019
  • Only shortlisted candidates will be contacted 
  • Application submission for this position may close early if we have enough suitable applicants