Finance and Administration Assistant

Nairobi, Kenya
[Closing date: 25 January 
2019]

 

Established in 2003, the Drugs for Neglected Diseases initiative (DNDi) is a not-for-profit research and development (R&D) organization that develops new, improved, and affordable medicines for deadly neglected diseases that afflict millions of the world’s poorest people.

DNDi focuses on discovering and developing treatments for sleeping sickness (human African trypanosomiasis), Chagas disease, leishmaniasis, filarial infections, paediatric HIV, mycetoma, and hepatitis C. Since its inception, DNDi has developed eight new treatments for neglected patients for malaria, sleeping sickness, visceral leishmaniasis, Chagas disease, paediatric HIV with several new drug candidates in the R&D pipeline. Our objective is to deliver 16 to 18 new treatments by 2023, ensure equitable access to these treatments, and build a robust pipeline of new drug candidates.

DNDi Africa was established in 2003 in Nairobi to ensure connection with our founding partner KEMRI and support clinical development programmes. This DNDi regional office conducts R&D projects in the Eastern Africa region (esp. Kenya, Uganda, Sudan, Ethiopia, Tanzania), including clinical activities and data management for clinical trials for treatments for leishmaniasis, paediatric HIV, mycetoma, and others. It also leads capacity strengthening initiatives through multi-country research platforms with the objective to ensure sustainable R&D capacities for DNDi projects. The team has grown to approx. 35 people today. As part of the global strategy, DNDi is further empowering its regional teams to ensure a coherent regional development across disease areas and activities, while reinforcing coherence among disease clusters.

 

Purpose of the position

To support the Finance and Administration team with regards to the specific duties listed below to a mutually agreed timetable.

 

Specific job responsibilities

  • Posting of all accounting entries in Navision in an accurate, complete, and timely manner
  • Ensure that accounting documents are validated appropriately before being posted
  • Prepare payments in accordance to approved SOPs
  • Verify and post partners’ financial reports
  • Manage petty cash as per set procedures
  • Perform bank reconciliations on a monthly basis
  • Manage and calculate per diems and travel allowances where applicable
  • Manage all assets of the office, ensuring an up to date asset register and procure asset insurance as appropriate
  • Ensure all statutory deductions are paid on time- and returns are remitted and filed as appropriate
  • Support in auditing of DNDi Africa partner’s financial reports
  • Support external audit activities
  • Oversee filing all accounting and finance documents
  • Participate in efforts geared towards improving the effectiveness and efficiency of operations in accordance with the policies and procedures as laid down in the organization’s Quality Manual
  • Any other duties assigned by your supervisor

 

Job requirements

Skills and attributes

  • Ability to use initiative, prioritize, multi-task, and work well under pressure to meet deadlines
  • Clear and systematic thinking that demonstrates good judgment and problem-solving competencies
  • Good communication skills in multicultural, multi-lingual environments
  • Ability to work effectively as part of a multicultural team
  • Well organized and structured
  • Good analytical skills
  • Ability to contribute to the project delivery under supervision
  • Ability to manage small projects if delegated by upper levels with supervision
  • Ability to supervise an Intern or Apprentice

Experience

  • At least 3 years’ experience in a similar role
  • Working experience with accounting software like Navision
  • Good knowledge of Microsoft Suite (Excel & Word).
  • Ability to work constructively in a team
  • Good communication and organizational skills desirable

Education

  • Bachelor’s degree Finance/Accounting or related fields
  • CPA part II or equivalent

Other requirements

  • Fluency in English
  • Proficiency in local languages desirable

 

 

To apply

  • Deadline for application: Accepting applications until 25 January 2019
  • Only shortlisted candidates will be contacted