Legal & Administrative Assistant (Part time – 80%)

Geneva, Switzerland
[Closing date: 6 October


Drugs for Neglected Diseases initiative (DNDi) is a collaborative, patients’ needs-driven, non-profit drug research and development (R&D) organization that is developing new treatments for neglected diseases (

The Operations Department was created in 2011 to help the Executive Director focus on strategic activities. It coordinates DNDi infrastructure globally (finance, operational and strategic planning, human resources, information systems and technology, legal structuring, risk management, and organizational development) and supports decision-making and flows of information across the organization. It also provides oversight to business development and legal activities and liaison offices.


Purpose of the position

The Legal & Administrative Assistant will directly assist the Operations and Programme staff with activities related to contracts management and other legal tasks, as assigned.

S/he completes general processes requiring full understanding of rules, policies and procedures applicable, or carries out a variety of tasks within defined standards and practices.


Specific job responsibilities

Tasks and responsibilities

  • Maintain the contracts database by filing executed contracts and inserting the relevant data
  • Retrieve data or reports on contracting activities from the contract database as per requests from other DNDi departments
  • Manage contract follow-up regarding deadlines, prepare draft extensions and amendments
  • Draft and review simple contracts, such as CDAs, MTAs, RSAs, assignments based on DNDi templates in collaboration with the Legal team member in charge of the project
  • Print, get signed, and send finalized agreements pursuant to instructions given by the Legal team
  • Assure completeness of agreements final versions (date, signatories, attachments, etc.)

General Administration

  • Draft and send letters relating to governance matters (Registry of Commerce, notary, etc.)
  • Actively participate in and contribute to legal meetings

Additional/specific/projects responsibilities

  • Assist the Legal team with general legal tasks including reasonable and appropriate duties as assigned by Head of Legal Department


Reporting line

  • The Legal & Administrative Assistant reports to the Senior Legal Counsel


  • Works closely with Legal Managers and Project Managers


Job requirements

Skills and attributes

  • Ability to use initiative, prioritize, multi-task, and work well under pressure to meet deadlines
  • Clear and systematic thinking that demonstrates good judgment and problem solving competencies
  • Good communication skills in multicultural, multi-lingual environments
  • Ability to work effectively as part of a multicultural team
  • Well organized and structured
  • Good analytical skills
  • Ability to support /coordinate projects
  • Ability to manage small projects if delegated by upper levels with close supervision
  • Ability to supervise an Intern or Apprentice


  • Minimum of 3 years’ experience with secondary diploma, or at least one year with graduate degree
  • Proven ability to work effectively in a team environment and matrix structure
  • Experience of working in both public and private sector is a plus


  • Completion of secondary school or graduate degree
  • Degree in Law

Other Requirements

  • Verbal and written communication skills. Fluency in English
  • Good knowledge of Microsoft Suite
  • Organization and planning skills, attention to detail


Other information

  • Status: part time 80% – fixed term contract 1 year


To apply

  • Deadline for application: Accepting applications until 6 October 2019
  • Only shortlisted candidates will be contacted 
  • Application submission for this position may close early if we have enough suitable applicants