Operation/R&D Compliance Senior Manager

Geneva, Switzerland
[Closing date: 2 June
2019]

 

Drugs for Neglected Diseases initiative (DNDi) is a collaborative, patients’ needs-driven, non-profit drug research and development (R&D) organization that is developing new treatments for Neglected Diseases (www.dndi.org)

The Operations Department was created in 2011 to help the Executive Director focus on strategic activities. It coordinates DNDi infrastructure globally (finance, operational and strategic planning, human resources, information systems and technology, legal structuring, risk management and organizational development) and supports decision-making and flows of information across the organization. It also provides oversight to business development and legal activities and liaison offices.

 

Purpose of the position

The main purpose of the role is to support the Strategy & Operations Director in setting up and managing a compliance framework across the organization (including operations and clinical development), the implementation of cross-functional initiatives and the development of DNDi compliance infrastructure globally and to liaise among Operations leaders and the Executive Office to ensure its smooth coordination. The role will focus on making sure that DNDi is conducting its business in full compliance with ethics, professional and business applicable laws and regulations, and internal policies and guidelines, assuring education of the entire company and putting in place practices that will ensure a high standard of compliance in accordance with DNDi values. The Compliance Senior Manager will act as DNDi data protection officer.

 

Specific job responsibilities

Compliance, Internal Control, and Risk Management

  • Establish an institutional framework for managing compliance across the organization, inclusive of identification of resources and tools
  • Define the compliance strategy, with annual objectives and key targets related to ethical and legal behavior
  • Animate a group of key persons involve in compliance at least one from Finance, Business Development, Legal, HR, IT, and Medical Affairs to ensure consistency between all the departments and help to prioritize
  • Promote, coordinate, and support compliance work done in the Operations and provides system support to Medical Affairs
  • Prepare compliance data by collecting, compiling, and analyzing internal and external information
  • Support, if needed, the development and communication of the organization’s Internal Control Manual (risk analysis and SOPs development) for HQ and regional offices
  • Draft, roll out, or revise appropriate policies that are tailored to the organization worldwide and relevant regulatory requirements (e.g. policy of policies, signature policy, Fraud and Corruption Prevention – FPC, Conflict of Interest – COI, Code of Conduct, etc.), feed incident log, prepare committee meetings (e.g. COI, FCP), and ensure appropriate implementation and follow up with relevant stakeholders
  • Sets-up and manage systems and tools for tracking compliance
  • Ensure processes where staff members can raise compliance concerns confidentially and anonymously without fear of retaliation, and that matters are effectively investigated and resolved with fair and consistent discipline
  • Assess the adequacy and robustness of the institutional compliance framework, reports critical issues, and ensure appropriate remediation with relevant stakeholders
  • Support the preparation of the Internal Control System (ICS) Steering Committee, the Audit Committee on ICS, and the Fraud and Corruption Prevention and Conflict of Interest Committees, and any other relevant committees or meetings
  • Conduct ad-hoc risk management initiatives (crisis management plan, insurance practices review, partners financial reviews, partners due diligence, etc.)
  • Promote Risk and Control culture across the organization, keep proactively pace with developments of practices, and support alignment with other risk management functions (Quality Assurance, Controlling, etc.)
  • Ensure proper adoption, implementation, and training in Regional Offices (admin week, on-site trainings, etc.)
  • Ensure daily implementation tasks (e.g. blacklist checks; renewal of COI declarations)

Operations coordination

  • Assist the Strategy and Operations Director in the coordination of the action plan and work-streams of the Operations department
  • Assist the Strategy and Operations Director on the development of mid-term roadmap and action plans
  • Coordinate Operations meetings to ease information flow and support decision-making (Operations projects planning, Operations Leadership Meetings, etc.)
  • Conduct/Manage specific organizational improvement projects across teams, functions or processes
  • Contribute to improve reporting (methodology and tools) in order to capture, monitor, and report DNDi’s specific projects progress in Operations, achievements and deliverables to teams, senior management and potentially to external stakeholders

Additional /specific/projects responsibilities

  • Serve as DNDi’s Data Protection Officer
  • Work alongside external investigators, auditors, and legal counsels, if required
  • Ensure adequate applicability of donors’ specific compliance requirements and monitors their implementation worldwide

 

Job requirements

Skills and attributes

  • Very strong ability to use initiative, prioritize, multi-task, and work well under pressure to meet deadlines
  • Very clear and systematic thinking that demonstrates strong judgment and problem solving competencies
  • Very strong communication skills in multicultural, multi-lingual environments
  • Very strong ability to work effectively as part of a multicultural team
  • Very well organized and structured
  • Very strong analytical skills
  • Very strong ability to lead project delivery
  • Very strong ability to manage large size projects with budget management
  • Strong strategic thinking and leadership abilities
  • Very strong management, negotiation, and advocacy skills
  • Very strong ability to exercise high degree of independence to support programme delivery and explore new areas of activities
  • Very strong ability to interact with internal and external stakeholders
  • Lead and motivate a team for optimum performance, supervising junior staff

Technical skills

  • Knowledge of compliance management and systems/tools
  • Knowledge in data analytics
  • Knowledge of regulatory framework in the pharmaceutical sector
  • Knowledge of policy drafting and editing, policy auditing
  • Financial and legal best practices for due diligence, skills, and knowledge
  • Ethics trained
  • Risk management trained
  • Knowledge of EU General Data Protection Regulation

Experience

  • Over 8 years in Senior role in compliance
  • Experience in corporate policy auditing, by preference in the pharma/biotech sector, or the non for profit sector
  • Proven ability to work effectively in a team environment and matrix structure
  • Experience of working in public and private sector is highly desirable

Education

  • Advanced post graduate degree or graduate degree with equivalent in experience to reach Master level
  • Qualification in Compliance (highly desirable)

Other requirements

  • Fluency in English
  • Proficiency in local languages (Spanish, Portuguese, French) desirable
  • Very good knowledge of Microsoft Suite

 

Reporting line

  • S/he reports to the Strategy & Operations Director
  • Has as secondary reporting lines to the Director of Finance and Planning, Head of Legal, and the Director of HR & Organization

 

Other information

  • Status: full time – permanent role   

 

To apply

  • Deadline for application: Accepting applications until 2 June 2019
  • Only shortlisted candidates will be contacted