Programme Officer

Geneva, Switzerland
[Closing date: 4 August
2019]

 

Drugs for Neglected Diseases initiative (DNDi) is a collaborative, patients’ needs-driven, non-profit drug research and development (R&D) organization that is developing new treatments for neglected diseases (www.dndi.org)

DNDi began working on HIV in 2012 and on hepatitis C in 2015, and the two programmes were grouped together in the HIV & Hepatitis C Initiative in 2018. In HIV, DNDi aims to develop a new fixed-dose combination for HIV-positive infants and young children to replace existing treatment options that are unpalatable and highly unsuitable for use in resource-limited settings. In hepatitis C, DNDi seeks to foster a public health approach to the disease and expand access to highly effective direct-acting antivirals, including by developing a simple and affordable treatment combination that can be used for all strains of hepatitis C. The HIV & Hepatitis C Initiative is primarily based in Geneva, with growing numbers of team members, consultants and partners based in South-East Asia, East Africa, Southern Africa, South Asia, Latin America, and Eastern Europe.

 

Purpose of the position

The Programme Officer has as a primary mission the operational tracking of key activities of the HIV & Hepatitis C Initiative, that is contracts, budget, and key milestones. S/he also ensures general and transversal administrative, project, and logistics team support ensuring the smooth running of clinical trials and any other activities as required by the Head of Disease/Clinical Development or other senior members of the team. S/he will maintain and generate documentation pertaining to the management of the Initiative. S/he will be expected to maintain frequent interaction with the Initiative project teams. S/he acts as a central point of communication for the Initiative team and its close collaborators (the extended project team members).

 

Specific job responsibilities

Operational tracking of key activities

  • Acts as the central point for tracking contracts related to the Initiative
  • Provides support to ensure appropriate budget planning and tracking
  • Provides support to project management activities

Support to clinical trial activities

  • Supports the planning and reporting of clinical projects and study team activities
  • Coordinates administrative aspects in the execution and management of clinical trials
  • Supports in follow up of budget, contracts, and invoices for clinical trials

General project and administrative support to transversal disease/Initiative activities

  • Acts as a central point of transversal communication for the extended Project Team in defining supply logistics, sending out team updates, organizing team meetings, keeping and distributing minutes, organizing regular calls with staff across the extended team to gather updates, issues and progress, etc.
  • Acts as central point for coordinating travel, especially visits to field by staff members and external visitors in liaison with regional offices
  • Provides support to the Head of Disease in preparation and circulation of monthly progress reports
  • Organizes disease programme and project meetings as required (e.g. extended disease programme meetings, regular trial Team meetings (including logistics with regional offices), teleconferences, etc.
  • Provides support for documenting meeting minutes and action plans
  • Assists in the development of presentations as required

Coordination of the Director of the HIV & Hepatitis C Initiative

  • Provide personal assistance as per the Director of the HIV & Hepatitis C Initiative requests
  • Collaborate with the Executive Office to maximize internal coordination and to ensure the flow of relevant information between the Executive Office and the Initiative
  • Coordinate with the Executive Office to facilitate internal planning
  • To work, as needed, with the Executive Office on various Executive Office projects in relation to the Initiative

 

Job requirements

Skills and attributes

  • Ability to use initiative, prioritize, multi-task, and work well under pressure to meet deadlines
  • Clear and systematic thinking that demonstrates good judgment and problem-solving competencies
  • Good communication skills in multicultural, multi-lingual environments
  • Ability to work effectively as part of a multicultural team
  • Well organized and structured
  • Good analytical skills
  • Ability to contribute to the project delivery under supervision
  • Ability to manage small projects if delegated by upper levels with close supervision
  • Ability to supervise an Intern or Apprentice

R & D technical skills

  • Good knowledge of Clinical Research/Development
  • Good knowledge of Regulatory (GCP, GLP, and GMP)

Experience

  • Over 3 years’ relevant experience
  • Proven ability to work effectively in a team environment and matrix structure
  • Experience of working in public and private sector is highly desirable

Education

  • Graduate university degree, Masters is a plus
  • Formal training or certification as required by the function

Other requirements

  • Fluency in English
  • Proficiency in local language desirable
  • Good knowledge of Microsoft Suite

 

Reporting line

  • S/he reports first to the Director of the HIV & Hepatitis C Initiative
  • Functional reporting second to the Manager Portfolio and Planning of the HIV & Hepatitis C Initiative and to the Executive Office Senior Manager

 

Interactions

  • Works with all Geneva-based HIV & Hepatitis C team members, and in liaison with extended team members and support members of regional offices
  • Maintains relationships with several organizational units including some outside DNDi, projecting the image of a reliable service provider or partner. Interaction assesses issues and performance that facilitates or restrains service delivery

 

Other information

  • Status: full time – permanent role

 

To apply

  • Deadline for application: Accepting applications until 4 August 2019
  • Only shortlisted candidates will be contacted
  • This position might close early if we receive good applications